Yes, each team members will get a unique virtual corporate expense card to make business payments.
Buying things online with a Weel virtual card works the same as your traditional bank card. From the Weel app simply tap pay online to reveal the card details and then copy and paste your Card Number, Expiry Data and CVC at the check-out page.
Yes, you can use your Weel corporate card to pay for and track all work-related travel expenses. Use your Weel card for booking flights, hotels and taxis, you can also set up per-diems for meals and ad-hoc travel expenses.
Weel’s basic plan starts at $135 per month, which includes 5 users. Additional users can be added to any Weel plan at a per user per month cost.All plans are exclusive of GST and have a 0.95% FX conversion fee on transactions made in a foreign currency. For more information on our different plans, please visit our pricing page.
Weel takes security very seriously. Our virtual corporate cards are supported by Visa's security processes and all card information is stored with our PCI-DSS level 1 compliant payment providers. To keep your personal information safe, we use 256-bit encryption and store it within highly secure AWS data centres located within Australia.
Weel is an all-in-one spend management tool that helps Australian and New Zealand SMEs instantly issue virtual corporate cards, control spending and automate their expense reporting. Weel comes with everything you'll need to streamline and control company spending.In our easy-to-use web and mobile app you'll find instant virtual corporate cards, card controls and budgeting, a real-time transaction feed, automated expense reports, powerful accounting integrations, and subscription spending management.
The Weel virtual card loads directly into your mobile wallet. To make a payment in-store simply open Apple Pay or Google Pay and hold your mobile phone over the credit card reader, like you would with your normal tap and pay physical card.
No, with Weel you no longer have to use your own funds, be out of pocket or fill out an expense claim to be reimbursed.
Yes, Weel works seamlessly with all accounting systems. If you are a Xero, MYOB Account Right or Quickbooks user Weel will automatically import all transactions into your accounting software for you. If you use any other accounting software you can use Weel's smart filters and exports to generate a custom CSV ready for import into your system.
We are currently only available to Australian and New Zealand residents. However, you can use your Weel virtual corporate cards anywhere in the world, where Visa is accepted.
Weel's virtual cards work the same way plastic cards do, the only difference is that the virtual cards live on your phone instead of your wallet. The Weel virtual Visa card is a debit card that can be used in most online or in-store locations where Visa is accepted. To use your Weel cards you need to first have funds available in your Weel account.
Yes, to use your Weel virtual card for in-store payments simply open your virtual card settings in the Weel mobile app and press ‘Add to Wallet’. The virtual card will be automatically provisioned into either Apple Pay or Google Pay depending on your device.
Your virtual corporate card will be accepted online by most merchants that accept Visa. In-store you can use your virtual Visa card at most merchants that accept Tap and Go. If you can tap a physical card, you can tap your Weel virtual corporate card to make a payment. Tap and Go payments are accepted by more than 95% of merchants around Australia and New Zealand.
Yes, we recommend always trying to resolve the issue with the merchant prior to issuing a chargeback - merchants would almost always prefer to resolve the issue without a chargeback. In the event that you have tried to contact the merchant and have been unable to reach a resolution, you can dispute the transaction by contacting us at customerservice@letsweel.com. We will act on your behalf and conduct the chargeback.
A virtual card can be a prepaid, debit or credit card that is entirely digital and generated online. Weel virtual cards are debit cards, they come complete with a 16-digit card number, expiry and CVC, and can be used both online and in-store.
Weel virtual Visa cards work in most locations where Visa is accepted, both online and in-store. By issuing a completely virtual solution your business can take advantage of the following benefits:Instantly issue a card to new employees without having to fill out complicated paper forms and wait weeks for the plastic card to arrive in the mail Set and update granular spending controls on an individual card by card basis Instantly close cards if an employee leaves the organisation or if you expect your card details have been compromisedCreate a new card per online subscription to better manage your SaaS spending and stay in control whilst shopping online
Yes, you can create multiple virtual corporate cards for your team members or subscription services. It’s common for team members to have multiple cards with different spending limits and controls.
No, the Weel card is a virtual prepaid card. You will need to fund your Weel account before you start making payments.
With Weel you can program your expense policy directly into your team’s virtual cards. You can customise spending rules per budget and lock cards to specific merchants, spending categories and amounts.
Yes, Weel replaces the need for both Receipt Bank and Expensify. By making all purchases with your Weel virtual corporate card there is no need to file an expense report or process a reimbursement, saving you hours in admin each month. Weel also gives you greater control and transparency. By programming your expense policy directly into your Weel card you can control spending before it even happens.
Unlike AMEX, Weel allows you to set granular spending controls on a card by card basis, while real time reporting and automatic expense categorisation saves you hours of administrative work. Weel also provides you with a budgeting tool to better understand and analyse your company’s spending.
You can use Weel to create a unique virtual card for every subscription, pause subscriptions at any time with the click of a button and track all subscriptions from an easy-to-read dashboard.
Weel reduces the time you spend on expense management by up to 90% each month. Even if you only make a few transactions a month Weel can save you hours and thousands of dollars in time every year.
Yes, the Weel virtual card will replace your corporate credit card program. With Weel you can control your spending before it happens. Create budgets, control limits, make payments, review spending and automate reporting with Weel's simple expense software.
Weel reduces expense admin for team members by providing them with their own virtual corporate card. This means they no longer need to use their own personal money and complete an expense report for reimbursement. Weel reduces expense admin for the finance team by automatically extracting all merchant data, GST, expense category and more. If any information is missing Weel will automatically send reminders to your staff ensuring that you never have to chase a missing receipt or follow up for additional information again.
Weel allows you to instantly issue all staff with access to their own virtual corporate card. Your team no longer need to use their own funds and then submit an expense claim via Xero Expenses. By using the Weel corporate Visa cards expenses are automatically categorised and will appear in Xero in real time ready to be reconciled.
Yes, Weel provides real time payment data so you always have a clear and accurate view of your expenses. With Weel you can report on transactions by cardholder, team, supplier, category and more.
With Weel you can create weekly, monthly or one-off budgets for teams, departments, projects or however you think about expenses in your business. Assigned staff members can then access the budget limit via their Weel virtual cards, providing you with a layer of control between your overall account balance and card holders. Once spending takes place you can track and analyse budget progress from a simple overview.
To complete signup you will need basic business information such as your ABN or NZBN and registered business address. Based on your business structure we may also be required to verify the identity of the beneficial owners, in which case you may need to upload 2 forms of ID. Once you upload the required information your signup will be complete and you will be able to start using Weel.
Yes, as long as you have a registered ABN or NZBN you can sign up for Weel.
You can sign up to Weel and create your first virtual card in less than 15 minutes.To complete sign-up, you will need to;Provide basic information about your Business, such as your ABN or NZBN and registered business addressVerify the beneficial owners of your business. A beneficial owner is anyone that owns 25% or more of the entity.
As a financial product Weel needs to comply with all Anti-Money Laundering and Counter Terror-Financing laws.
Because Weel’s virtual cards work like a debit expense card, you’ll need to top up your Weel account balance before spending.
Weel will automatically categorise your expense as soon as a payment is made based on the enhanced data provided to us directly from Visa. This enhanced payment data allows us to accurately categorise an expense pre-mapped to your individual chart of accounts. Both Team Members and Admins can still override an expense categorisation at any time. Any changes you make will be recorded by Weel and used the next time a purchase is made at that particular merchant.
Yes, all payment data is available in Weel in real time and instantly synced to your accounting software.
No, when you sign up to Weel you will be provided with our own account, this account is linked to your Weel cards. You can fund this account by transferring funds in via bank transfer or by setting up a direct debit.
Transactions made in a foreign currency will be subject to the prevailing VISA exchange rate at the time, plus a 0.95% foreign transaction fee.
Yes, once you have made a payment we will instantly send you a push notification to take a photo of your receipt. All receipts will instantly be uploaded into your accounting software for your record.
Weel allows you to program your expense policy directly into the card itself. Any expense that is outside of your policy will be declined at the point of purchase. For example, you can lock individual cards to a set of merchants, time of day, transaction limit and more.
